{"id":176,"date":"2020-09-01T18:34:12","date_gmt":"2020-09-01T22:34:12","guid":{"rendered":"https:\/\/www.yorku.ca\/financedev\/?page_id=176"},"modified":"2024-02-29T15:16:17","modified_gmt":"2024-02-29T20:16:17","slug":"research-grant-set-up","status":"publish","type":"page","link":"https:\/\/www.yorku.ca\/finance\/managing-research-grants\/research-grant-set-up\/","title":{"rendered":"Research Grant Set-Up"},"content":{"rendered":"\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:100%\">\n<p>Depending on the type of grant or contract, the University receives the \"notice of award\" from the various funding agencies as follows:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Tri-council Grant\/Contracts are forwarded to Research Accounting<\/li><li>Provincial\/Federal\/Other Grant\/Contracts are forwarded to the Office of Research Services (ORS)<\/li><\/ul>\n\n\n\n<p>Once Research Financial Services receives a \"Notice of Award\" from a funding agency the grant or contract then enters into the post-award administration cycle. The following steps must occur before a Principal Investigator (PI) can spend funds on a research grant\/contract.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Steps for Receiving Research Funding<a href=\"https:\/\/www.yorku.ca\/finance\/wp-content\/uploads\/sites\/76\/2015\/02\/StepsImage.jpg?x12422\"><\/a><\/h2>\n\n\n\n<ol class=\"wp-block-list\"><li>Research Accounting e-mails an\u00a0<a href=\"https:\/\/www.yorku.ca\/finance\/forms\/#researchaccounting\">Accountability Document\u00a0(AD)<\/a> (PDF)\u00a0 to the PI for signature<\/li><li>PI assigns\u00a0<a href=\"https:\/\/www.yorku.ca\/finance\/managing-research-grants\/research-grant-set-up\/delegated-signing-authority\/\">delegated signing authority<\/a>\u00a0(if applicable) and has delegates(s) sign the AD<\/li><li>PI returns AD to Research Accounting<\/li><li>Research Accounting confirms\u00a0<a href=\"https:\/\/www.yorku.ca\/research\/research-ethics\/\" target=\"_blank\" rel=\"noreferrer noopener\">ethics\u00a0approval<\/a><\/li><li>Cost centre is set-up and funds are transferred (Note: only one year of funding at a time is set-up)<\/li><li>If applicable, all overhead expenses are charged up front so that funds are not accidentally spent<\/li><li>E-mail sent to PI notifying them of access to their funds<\/li><li>Access to eReports is provided and training is arranged, if required<\/li><\/ol>\n\n\n\n<div class=\"wp-block-group grey-bg-block has-very-light-gray-background-color has-background\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\">\n<div class=\"wp-block-group\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\">\n<h2 class=\"wp-block-heading\">Grant Set-up Resources<\/h2>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:33.33%\">\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" src=\"https:\/\/www.yorku.ca\/finance\/wp-content\/uploads\/sites\/9\/2020\/07\/Burst_sr_rgb_x2.png\" alt=\"\" class=\"wp-image-9000001354\" srcset=\"https:\/\/www.yorku.ca\/finance\/wp-content\/uploads\/sites\/9\/2020\/07\/Burst_sr_rgb_x2.png 239w, https:\/\/www.yorku.ca\/finance\/wp-content\/uploads\/sites\/9\/2020\/07\/Burst_sr_rgb_x2-150x150.png 150w\" sizes=\"(max-width: 239px) 100vw, 239px\" \/><\/figure>\n\n\n\n<p><\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:66.66%\">\n<p><a href=\"https:\/\/www.yorku.ca\/finance\/managing-research-grants\/research-grant-set-up\/accountability-document\/\"><strong>Accountability Document<\/strong><\/a><\/p>\n\n\n\n<p><em>The AD outlines the responsibilities of all relevant parties involved in the financial administration of research grants\/contracts...&nbsp;<\/em><\/p>\n<\/div>\n<\/div>\n\n\n\n<p><\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:33.33%\">\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" src=\"https:\/\/www.yorku.ca\/finance\/wp-content\/uploads\/sites\/9\/2020\/07\/Burst_sr_rgb_x2.png\" alt=\"\" class=\"wp-image-9000001354\" srcset=\"https:\/\/www.yorku.ca\/finance\/wp-content\/uploads\/sites\/9\/2020\/07\/Burst_sr_rgb_x2.png 239w, https:\/\/www.yorku.ca\/finance\/wp-content\/uploads\/sites\/9\/2020\/07\/Burst_sr_rgb_x2-150x150.png 150w\" sizes=\"(max-width: 239px) 100vw, 239px\" \/><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:66.66%\">\n<p><a href=\"https:\/\/www.yorku.ca\/finance\/managing-research-grants\/research-grant-set-up\/delegated-signing-authority\/\"><strong>Delegated Signing Authority<\/strong><\/a><\/p>\n\n\n\n<p><em>For operational efficiency the PI may choose to delegate signing authority to other full-time University staff to approve expenditures against a grant or contract...&nbsp;<\/em><\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:33.33%\">\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" src=\"https:\/\/www.yorku.ca\/finance\/wp-content\/uploads\/sites\/9\/2020\/07\/Burst_sr_rgb_x2.png\" alt=\"\" class=\"wp-image-9000001354\" srcset=\"https:\/\/www.yorku.ca\/finance\/wp-content\/uploads\/sites\/9\/2020\/07\/Burst_sr_rgb_x2.png 239w, https:\/\/www.yorku.ca\/finance\/wp-content\/uploads\/sites\/9\/2020\/07\/Burst_sr_rgb_x2-150x150.png 150w\" sizes=\"(max-width: 239px) 100vw, 239px\" \/><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:66.66%\">\n<p><a href=\"https:\/\/www.yorku.ca\/finance\/managing-research-grants\/research-grant-set-up\/what-is-a-cost-centre\/\"><strong>What is a cost centre?<\/strong><\/a><\/p>\n\n\n\n<p><em>An explanation and breakdown of what forms a cost centre\/budget number.&nbsp;<\/em><\/p>\n<\/div>\n<\/div>\n\n\n\n<p><\/p>\n<\/div>\n<\/div>\n<\/div><\/div>\n<\/div><\/div>\n\n\n\n<p><\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:0%\"><\/div>\n<\/div>\n\n\n\n<div style=\"height:38px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div style=\"height:38px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n","protected":false},"excerpt":{"rendered":"<p>Depending on the type of grant or contract, the University receives the \"notice of award\" from the various funding agencies as follows: Tri-council Grant\/Contracts are forwarded to Research Accounting Provincial\/Federal\/Other Grant\/Contracts are forwarded to the Office of Research Services (ORS) Once Research Financial Services receives a \"Notice of Award\" from a funding agency the grant [&hellip;]<\/p>\n","protected":false},"author":91,"featured_media":0,"parent":156,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"secondary-page.php","meta":{"_kad_blocks_custom_css":"","_kad_blocks_head_custom_js":"","_kad_blocks_body_custom_js":"","_kad_blocks_footer_custom_js":"","footnotes":""},"tags":[68,9,70,18,19,22,20,69],"class_list":["post-176","page","type-page","status-publish","hentry","tag-faculty","tag-finance","tag-keele","tag-research-accounting","tag-research-funds","tag-research-grant","tag-research-spending","tag-staff"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Research Grant Set-Up | Research Accounting<\/title>\n<meta name=\"description\" content=\"Finance makes managing research grants easy with resources that are intended to effectively and efficiently use your research funds.\" \/>\n<meta name=\"robots\" content=\"index, follow, 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