{"id":2402,"date":"2020-09-15T12:23:09","date_gmt":"2020-09-15T16:23:09","guid":{"rendered":"https:\/\/www.yorku.ca\/financedev\/?page_id=2402"},"modified":"2022-04-28T15:05:35","modified_gmt":"2022-04-28T19:05:35","slug":"getting-reimbursed","status":"publish","type":"page","link":"https:\/\/www.yorku.ca\/finance\/how-to-services\/getting-reimbursed\/","title":{"rendered":"Getting Reimbursed"},"content":{"rendered":"\n

York reimburses its employees for reasonable expenses incurred while on University business. Expenses will be allowed when incurred in accordance with the prescribed Hospitality policy<\/a> and procedure<\/a> and\/or the Reimbursement of Expenses policy<\/a> and procedure<\/a> and are subject to audit.<\/p>\n\n\n\n

Any deviation from policy requires advance approval from a dean, assistant vice-president, or higher and shall be supported by a written, detailed justification.<\/p>\n\n\n\n

<\/a>Steps for Getting Reimbursed for Faculty & Staff<\/h2>\n\n\n\n

After the completion of travel, an expense report needs to be completed in order to get reimbursed for your out-of-pocket expenses. The claimant (or an authorized expense claim preparer) is required to follow these steps when initiating a reimbursement request.<\/p>\n\n\n\n

  1. Gather receipts, proof of payment and all other back-up documentation.<\/li>
  2. Sign on to York's on-line expense system\u00a0Concur Expense<\/a>\u00a0using your Passport York log-in.\u00a0Note: Classroom training to use Concur Expense is available by visiting YU Learn<\/a>.<\/em><\/li>
  3. Select \"Create a New Expense Report\" and begin creating your expense report.<\/li>
  4. Electronically submit the expense report for approval<\/li><\/ol>\n\n\n\n

    Providing there are no issues with the expense report, the usual processing time using Concur Expense is 5 business days once the report has gone through the mandatory approval flow and is cleared for payment processing. Reimbursement is issued via employee direct deposit into the claimants bank account. At the time of payment an e-mail is sent to the claimant advising them of payment.<\/p>\n\n\n\n

    Need assistance or have a question, contact expdesk@yorku.ca<\/a>.<\/p>\n\n\n\n

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    Helpful Quick Links for Getting Reimbursed<\/h2>\n\n\n\n
    <\/div>\n\n\n\n
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    <\/p>\n<\/div>\n\n\n\n

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    Concur Quick Tips<\/a><\/h3>\n\n\n\n

    Learn 5 key tips to make your expense claims simpler and faster<\/em>!<\/p>\n<\/div>\n<\/div>\n\n\n\n

    <\/p>\n<\/div>\n\n\n\n

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    <\/p>\n<\/div>\n\n\n\n

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    Employee Direct Deposit<\/strong><\/a><\/p>\n\n\n\n

    To receive payment quicker sign-up for direct deposit. Find out how...<\/em><\/p>\n<\/div>\n<\/div>\n\n\n\n

    <\/p>\n<\/div>\n\n\n\n

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    Help with processing Expense Claims<\/a><\/h3>\n\n\n\n

    Helpful resources to assist with expense claims.<\/em><\/p>\n<\/div>\n<\/div>\n\n\n\n

    <\/p>\n<\/div>\n\n\n\n

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    \"\"<\/figure>\n<\/div>\n\n\n\n
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    Visitor Expense Claims<\/a><\/h3>\n\n\n\n

    The University often reimburses travel incurred by external individuals. Learn the process.<\/em><\/p>\n<\/div>\n<\/div>\n\n\n\n

    <\/p>\n<\/div>\n<\/div>\n\n\n\n

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    <\/p>\n<\/div>\n\n\n\n

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    Honoraria Expenses<\/a><\/h3>\n\n\n\n

    Understand honoraria expenses and how to get them processed.<\/em><\/em><\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n

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    Required supporting documentation<\/a><\/h3>\n\n\n\n

    Know what is required when submitting expense claims.<\/em><\/p>\n<\/div>\n<\/div>\n\n\n\n

    <\/p>\n<\/div>\n\n\n\n

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    \"\"<\/figure>\n<\/div>\n\n\n\n
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    Tips when approving Expense Claims<\/a><\/h3>\n\n\n\n

    Know what to look for when approving expense claims.<\/em><\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n

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    \"\"<\/figure>\n<\/div>\n\n\n\n
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    Deadlines for Submitting Expense Claims<\/a><\/h3>\n\n\n\n

    Know the timelines for submitting expense claims.<\/em><\/p>\n<\/div>\n<\/div>\n\n\n\n

    <\/p>\n<\/div>\n<\/div>\n<\/div><\/div>\n<\/div><\/div>\n\n\n\n

    <\/div>\n","protected":false},"excerpt":{"rendered":"

    York reimburses its employees for reasonable expenses incurred while on University business. Expenses will be allowed when incurred in accordance with the prescribed Hospitality policy and procedure and\/or the Reimbursement of Expenses policy and procedure and are subject to audit. Any deviation from policy requires advance approval from a dean, assistant vice-president, or higher and shall be supported by a written, detailed justification. […]<\/p>\n","protected":false},"author":74,"featured_media":0,"parent":5,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"secondary-page.php","meta":{"_kad_blocks_custom_css":"","_kad_blocks_head_custom_js":"","_kad_blocks_body_custom_js":"","_kad_blocks_footer_custom_js":"","footnotes":""},"tags":[17,16,68,9,14,70,15,69],"class_list":["post-2402","page","type-page","status-publish","hentry","tag-concur","tag-expense-claim","tag-faculty","tag-finance","tag-getting-reimbursed","tag-keele","tag-reimbursement","tag-staff"],"yoast_head":"\nGetting Reimbursed | Finance Department<\/title>\n<meta name=\"description\" content=\"Looking for reimbursement? 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