{"id":542,"date":"2021-08-20T15:49:48","date_gmt":"2021-08-20T19:49:48","guid":{"rendered":"https:\/\/www.yorku.ca\/gradstudies\/socanth\/?page_id=542"},"modified":"2023-11-23T14:11:46","modified_gmt":"2023-11-23T19:11:46","slug":"guidelines-policies-forms","status":"publish","type":"page","link":"https:\/\/www.yorku.ca\/gradstudies\/english\/current-students\/guidelines-policies-forms\/","title":{"rendered":"Guidelines, Policies &amp; Forms"},"content":{"rendered":"\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:66.66%\">\n<h2 class=\"wp-block-heading\">Regulations<\/h2>\n\n\n\n<p>The regulations of the Faculty of Graduate Studies generally apply to all students enrolled in graduate programs at 快播视频. In a number of instances individual graduate programs have additional requirements; these are set out in the appropriate graduate program section of the academic regulations.<\/p>\n\n\n\n<p>Please visit the <a href=\"https:\/\/www.yorku.ca\/gradstudies\/students\/current-students\/regulations\/\">Faculty of Graduate Studies\u2014Regulations<\/a> for more information.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Policies and Procedures<\/h2>\n\n\n\n<p>The Faculty of Graduate Studies provides crucial information to current students as they progress through their degrees, from registration processes to graduation.<\/p>\n\n\n\n<p>Please visit the <a href=\"https:\/\/www.yorku.ca\/gradstudies\/students\/current-students\/regulations\/\">Faculty of Graduate Studies\u2014Current Students<\/a> for more information.<\/p>\n\n\n<style>.kt-accordion-id_4e48a7-36 .kt-accordion-inner-wrap{column-gap:var(--global-kb-gap-md, 2rem);row-gap:8px;}.kt-accordion-id_4e48a7-36 .kt-accordion-panel-inner{padding-top:var(--global-kb-spacing-sm, 1.5rem);padding-right:var(--global-kb-spacing-sm, 1.5rem);padding-bottom:var(--global-kb-spacing-sm, 1.5rem);padding-left:var(--global-kb-spacing-sm, 1.5rem);}.kt-accordion-id_4e48a7-36 > .kt-accordion-inner-wrap > .wp-block-kadence-pane > .kt-accordion-header-wrap > .kt-blocks-accordion-header{padding-top:var(--global-kb-spacing-xxs, 0.5rem);padding-right:var(--global-kb-spacing-xs, 1rem);padding-bottom:var(--global-kb-spacing-xxs, 0.5rem);padding-left:var(--global-kb-spacing-xs, 1rem);}@media all and (max-width: 767px){.kt-accordion-id_4e48a7-36 .kt-accordion-inner-wrap{display:block;}.kt-accordion-id_4e48a7-36 .kt-accordion-inner-wrap .kt-accordion-pane:not(:first-child){margin-top:8px;}}<\/style>\n<div class=\"wp-block-kadence-accordion alignnone\"><div class=\"kt-accordion-wrap kt-accordion-wrap kt-accordion-id_4e48a7-36 kt-accordion-has-7-panes kt-active-pane-0 kt-accordion-block kt-pane-header-alignment-left kt-accodion-icon-style-arrow kt-accodion-icon-side-right\" style=\"max-width:none\"><div class=\"kt-accordion-inner-wrap\" data-allow-multiple-open=\"false\" data-start-open=\"none\">\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-6 kt-pane_9a6eda-66\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\">Timely and Satisfactory Progress<\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<p>The following definitions of timely and satisfactory progress work with the design of the program and the sequencing of its requirements.\u00a0 The deadlines of the first three years (9 terms) are meant to be a \u201creasonable push,\u201d allowing for little \u201cdowntime.\u201d\u00a0 In making this \u201cpush,\u201d the Program also endeavours to provide appropriate and responsible faculty and Program administrative involvement, advice, and supervision to facilitate student progress.\u00a0 The \u201cpush\u201d works to facilitate another program goal \u2013 that of providing three years of additional funding via TA and\/or GA and\/or RAships, during which students can research, write, complete, and defend their dissertations.<\/p>\n\n\n\n<p>The definitions of \u201ctimely\u201d and \u201csatisfactory\u201d progress relate to student initiative.\u00a0 Extenuating and documentable circumstances, for example, medical circumstances and family emergencies, can enable a redefinition of the deadlines of progress for affected students.\u00a0\u00a0 Petitions to extend these deadlines must be made in writing with supporting documentation to the Graduate 快播视频 Committee of the GPE via the Program Office.\u00a0 The GSC will decide the merits of the petition and set new deadlines, if applicable.<\/p>\n\n\n\n<p>Timely and satisfactory progress is defined as the meeting of all Program and Faculty of Graduate Studies requirements according to their specified deadlines as follows and for each degree respectively:<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Fulltime PhD<\/h3>\n\n\n\n<p><strong>Term 3<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Major Field supervisor chosen and Major Field determined<\/li><li>Bibliography Requirement fulfilled (if applicable)<\/li><\/ul>\n\n\n\n<p><strong>Term 5<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Major Field Exam (timely deadline)<\/li><li>FGS Supervisor form signed<\/li><\/ul>\n\n\n\n<p><strong>Term 6<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>18 credits of coursework completed*<\/li><li>Major Field Exam (satisfactory deadline)<\/li><\/ul>\n\n\n\n<p><strong>Term 7<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Dissertation Subfields Exam (timely deadline)<\/li><\/ul>\n\n\n\n<p><strong>Term 8<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Dissertation Subfields Exam (satisfactory deadline)<\/li><li>FGS Supervisory Committee form signed (final dissertation supervisory committee may change in the future. A new form is signed to reflect the changes)<\/li><\/ul>\n\n\n\n<p><strong>Term 9<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Dissertation Proposal Approved by full supervisory committee and submitted to FGS<\/li><li>Pre-1789 requirement fulfilled (by coursework or exam)<\/li><li>Language requirement fulfilled (by translation exam or coursework)<\/li><\/ul>\n\n\n\n<p><strong>Term 14\u201315<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Defend Dissertation<\/li><\/ul>\n\n\n\n<p><strong>Term 16\u201317<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>\u201cSafety Net\u201d of final TA funding<\/li><li>Defend Dissertation!<\/li><\/ul>\n\n\n\n<p><strong>Term 18<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Withdrawal from the Program if the dissertation is not yet successfully defended<\/li><\/ul>\n\n\n\n<p>* 2 years or 6 terms are provided for the completion of coursework so that students can avail themselves of a broad selection of courses offered.&nbsp; Completion of coursework, however, means that a final course grade is recorded by the Registrar for each course; therefore, all incompletes must be cleared by 31 August of any given year.&nbsp; See Policy on Incompletes.<\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-kadence-pane kt-accordion-pane kt-accordion-pane-7 kt-pane_ef85b6-0f\"><div class=\"kt-accordion-header-wrap\"><button class=\"kt-blocks-accordion-header kt-acccordion-button-label-show\"><span class=\"kt-blocks-accordion-title-wrap\"><span class=\"kt-blocks-accordion-title\">Policy on Incompletes<\/span><\/span><span class=\"kt-blocks-accordion-icon-trigger\"><\/span><\/button><\/div><div class=\"kt-accordion-panel kt-accordion-panel-hidden\"><div class=\"kt-accordion-panel-inner\">\n<ul class=\"wp-block-list\"><li>FGS encourages all programs to specify their own policies for incompletes.\u00a0 The GPE policy is as follows:<\/li><li>students must submit a written request (email) for a \u201ccourse extension\u201d and thus an \u201cincomplete\u201d grade to the course director no later than one week prior to the final due date for coursework set by the course director;<\/li><li>the request must detail the reasons for the request and specify the assignment(s) for which the extension applies;<\/li><li>an end date for the extension at which time all specified assignments will be submitted to the professor and will be negotiated by the course director and the student;<\/li><li>no end date for an extension may exceed the end of the term subsequent to that in which the course was taken, namely:<ul><li>31 April for Fall courses<\/li><li>31 August for Winter courses<\/li><li>31 December for Summer courses<\/li><\/ul><\/li><li>course directors are under no obligation to approve a request for an extension unless the student\u2019s exceptional circumstances can be substantiated by documentation (e.g. medical documentation)<\/li><li>both the student and course director must sign the FGS course transaction form.<\/li><li>The graduate Program Director, after consultation with the course director and with members of the Graduate 快播视频 Committee, makes a decision and informs both the petitioner and course director<\/li><li>\u00a0students may not hold more than two incompletes in any given term<\/li><li>failure to meet the deadlines of a mutually-negotiated extension will result in a grade of F on the student\u2019s transcript.<\/li><li>The inability to complete course papers within the time limit of an additional term (max) constitutes unsatisfactory progress, and the student may be de-enrolled.\u00a0 The student cannot withdraw in good standing, because he or she has not been able to maintain good standing in the Program.<\/li><li>Further extension of an initial \u201ccourse extension\u201d is\u00a0only\u00a0possible through a successful petition to the Dean of the Faculty of Graduate Studies.<\/li><\/ul>\n\n\n\n<p class=\"alert alert-warning\"><strong>Note:<\/strong> students should understand that no application for external funding can be successful if \u201cIncomplete\u201d grades appear on their transcripts.<\/p>\n<\/div><\/div><\/div>\n<\/div><\/div><\/div>\n\n\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h2 class=\"wp-block-heading\">Faculty of Graduate Studies Forms<\/h2>\n\n\n\n<p>The following forms can be found on the Faculty of Graduate Studies website:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Academic Affairs<\/li><li>Student Affairs<\/li><li>Thesis and Dissertation<\/li><li>Student Finances<\/li><li>Graduate &amp; Postdoctoral Professional Skills (GPPS)<\/li><\/ul>\n\n\n\n<div class=\"wp-block-buttons is-layout-flex wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button bg-primary-2 text-white rounded-0 learnmore-block p-2\"><a class=\"wp-block-button__link has-text-color has-background no-border-radius\" href=\"https:\/\/www.yorku.ca\/gradstudies\/students\/current-students\/registration-enrolment\/fgs-forms\/\" style=\"background-color:#810001;color:#ffffff\">FGS Forms <i class=\"fas fa-chevron-right small pl-2\"><\/i><\/a><\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:33.33%\">\n<div class=\"wp-block-group\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\">\n<div class=\"wp-block-group\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\"><form role=\"search\" method=\"get\" action=\"https:\/\/www.yorku.ca\/gradstudies\/english\/\" class=\"wp-block-search__button-outside wp-block-search__text-button wp-block-search\"    ><label class=\"wp-block-search__label\" for=\"wp-block-search__input-1\" >Search<\/label><div class=\"wp-block-search__inside-wrapper\"  style=\"width: 359px\"><input class=\"wp-block-search__input\" id=\"wp-block-search__input-1\" placeholder=\"\" value=\"\" type=\"search\" name=\"s\" required \/><button aria-label=\"Search\" class=\"wp-block-search__button wp-element-button\" type=\"submit\" >Search<\/button><\/div><\/form>\n\n\n<div style=\"height:25px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h2 class=\"wp-block-heading text-uppercase h5\">Quick Links<\/h2>\n\n\n\n<ul class=\"wp-block-list list-unstyled\">\n<li><a href=\"https:\/\/www.yorku.ca\/gradstudies\/students\/current-students\/student-status\/important-dates\/\">Academic Important Dates<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.yorku.ca\/gradstudies\/students\/current-students\/registration-enrolment\/fgs-forms\/\">FGS Forms<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.yorku.ca\/gradstudies\/students\/current-students\/grad-wellness-counselling\/wellness-consultations\/\">Wellness &amp; Counselling<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.yorku.ca\/laps\/en\/\">Department of English<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.yorku.ca\/laps\/\" target=\"_blank\" rel=\"noreferrer noopener\">Faculty of Liberal Arts &amp; Professional Studies<\/a><\/li>\n<\/ul>\n\n\n\n<p><\/p>\n<\/div><\/div>\n\n\n\n<div class=\"toast fade show\" data-autohide=\"false\" role=\"alert\" aria-live=\"assertive\" aria-atomic=\"true\">\n  <div class=\"toast-header\">\n    <i class=\"fas fa-exclamation-circle mr-2 text-primary\"><\/i>\n    <strong class=\"mr-auto\">Application Period<\/strong>\n    <button type=\"button\" class=\"ml-2 mb-1 close\" data-dismiss=\"toast\" aria-label=\"Close\">\n      <span aria-hidden=\"true\">\u00d7<\/span>\n    <\/button>\n  <\/div>\n  <div class=\"toast-body\">\n    <div class=\"row no-gutters\">\n      <div class=\"col-4\">\n        Fall Application:\n      <\/div>\n      <div class=\"col-8\">\n      Oct 8, 2025\u2013Jan 15, 2026\n      <\/div>\n    <\/div>\n  <\/div>\n<\/div>\n<script>\n    $(document).ready(function() {\n        $(\".toast\").toast('show');\n    });\n<\/script>\n<\/div><\/div>\n<\/div>\n<\/div>\n\n\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"wp-block-group\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\">\n<div class=\"wp-block-columns learnmore-block is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-vertically-aligned-top is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:60%\"><div class=\"wp-block-image is-resized\">\n<figure class=\"alignleft size-large\"><img decoding=\"async\" src=\"https:\/\/www.yorku.ca\/wp-content\/plugins\/yu-blockpatterns\/img\/learnmore.png\" alt=\"\" class=\"wp-image-11892\" style=\"width:50px\"\/><\/figure>\n<\/div>\n\n\n<h2 class=\"wp-block-heading\">Learn More<\/h2>\n\n\n\n<p>The Graduate Program in English at York is an exciting environment to pursue innovative, socially engaging, career-ready education. Contact our Graduate Program Assistant to learn more.<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-vertically-aligned-center is-layout-flow wp-block-column-is-layout-flow\">\n<div class=\"wp-block-buttons is-horizontal is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-499968f5 wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/www.yorku.ca\/gradstudies\/english\/contact\/\">Contact Us<\/a><\/div>\n\n\n\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/www.yorku.ca\/gradstudies\/english\/future-students\/how-to-apply\/\">How to Apply<\/a><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\">\n<div class=\"wp-block-columns social-bar-block is-layout-flex wp-container-core-columns-is-layout-9d6595d7 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c-1.404,1.1-3.174,1.756-5.096,1.756c-0.331,0-0.658-0.019-0.979-0.057c1.816,1.164,3.973,1.843,6.29,1.843 c7.547,0,11.675-6.252,11.675-11.675c0-0.178-0.004-0.355-0.012-0.531C20.985,7.47,21.68,6.747,22.23,5.924z\"><\/path><\/svg><span class=\"wp-block-social-link-label screen-reader-text\">Twitter<\/span><\/a><\/li>\n\n<li class=\"wp-social-link wp-social-link-instagram  wp-block-social-link\"><a href=\"https:\/\/www.instagram.com\/yorkufgs\/\" class=\"wp-block-social-link-anchor\"><svg width=\"24\" height=\"24\" viewBox=\"0 0 24 24\" version=\"1.1\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" aria-hidden=\"true\" focusable=\"false\"><path d=\"M12,4.622c2.403,0,2.688,0.009,3.637,0.052c0.877,0.04,1.354,0.187,1.671,0.31c0.42,0.163,0.72,0.358,1.035,0.673 c0.315,0.315,0.51,0.615,0.673,1.035c0.123,0.317,0.27,0.794,0.31,1.671c0.043,0.949,0.052,1.234,0.052,3.637 s-0.009,2.688-0.052,3.637c-0.04,0.877-0.187,1.354-0.31,1.671c-0.163,0.42-0.358,0.72-0.673,1.035 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