{"id":7854,"date":"2022-01-11T10:10:25","date_gmt":"2022-01-11T15:10:25","guid":{"rendered":"https:\/\/www.yorku.ca\/procurement\/?page_id=7854"},"modified":"2025-11-13T11:04:29","modified_gmt":"2025-11-13T16:04:29","slug":"non-po-invoices","status":"publish","type":"page","link":"https:\/\/www.yorku.ca\/procurement\/purchasing-channel-info\/non-po-invoices\/","title":{"rendered":"Required Invoice Information"},"content":{"rendered":"\n<p><strong>To enable faster payment of vendor invoices, please adhere to the following:<\/strong><\/p>\n\n\n\n<p><em>Note to York Employees: Please provide this information to vendors at the time of purchase.<\/em> <\/p>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:100%\">\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<div class=\"wp-block-group grey-bg-block px-5 m-0 has-black-color has-white-background-color has-text-color has-background\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\">\n<h2 class=\"wp-block-heading\">Send Invoices to Accounts Payable (AP)<\/h2>\n\n\n\n<p><\/p>\n\n\n\n<div style=\"height:24px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p><strong>BY EMAIL<\/strong><\/p>\n\n\n\n<p><span style=\"font-size: revert; color: initial;\">Send all invoices as an attachment directly to Accounts Payable (<\/span><a href=\"mailto:vendorinvoices@yorku.ca\">vendorinvoices@yorku.ca<\/a><span style=\"font-size: revert; color: initial;\">) rather than to the purchaser; except for credit card  purchases, or unless the purchaser instructs otherwise.<\/span> Please see the <a href=\"https:\/\/www.yorku.ca\/procurement\/wp-content\/uploads\/sites\/305\/2022\/11\/Vendor-Exemptions-Nov22v2.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">exemption list<\/a> (PDF). <\/p>\n\n\n\n<p><span style=\"font-size: revert; color: initial;\"> <\/span>Please format the subject of the email as follows:<\/p>\n\n\n\n<figure class=\"wp-block-table is-style-stripes\"><table><thead><tr><th>Invoice <strong>has<\/strong> purchase order<\/th><\/tr><\/thead><tbody><tr><td>Vendor's full legal name, PO#, Invoice #<br>Example: Lions and Co., PO#1234, Invoice# 12345<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<figure class=\"wp-block-table is-style-stripes\"><table><thead><tr><th>  Invoice <strong>does not have<\/strong> purchase order <\/th><\/tr><\/thead><tbody><tr><td>Vendor's full legal name, Invoice #  <br>Example: Lions and Co., Invoice# 12345<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p><strong>BY MAIL<\/strong><\/p>\n\n\n\n<p><span style=\"font-size: revert; color: initial;\">The preference is for invoices to be emailed, if email is not possible, mail it to: <\/span> <\/p>\n\n\n\n<p><span style=\"font-size: revert; color: initial;\">Accounts Payable - University Services Centre (USC) <\/span><br><span style=\"font-size: revert; color: initial;\">4700 Keele Street, <\/span><br><span style=\"font-size: revert; color: initial;\">Toronto, Ontario, M3J 1P3<\/span> <\/p>\n\n\n\n<hr class=\"wp-block-separator has-css-opacity\"\/>\n\n\n\n<div class=\"wp-block-group border-lg border-primary p-4\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\">\n<p class=\"has-medium-font-size\"><strong>Note for Vendors<\/strong><\/p>\n\n\n\n<p>The preferred payment method at 快播视频 is <a href=\"https:\/\/www.yorku.ca\/procurement\/purchasing-channel-info\/pay-vendors\/\" target=\"_blank\" rel=\"noreferrer noopener\">direct deposit<\/a>. If a vendor is not currently on direct deposit, please submit the following items to <a href=\"mailto:vendorinvoices@yorku.ca\">vendorinvoices@yorku.ca<\/a>:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>A completed <a href=\"https:\/\/www.yorku.ca\/procurement\/wp-content\/uploads\/sites\/305\/2025\/10\/10.2025.Vendor-Setup-Package_New.pdf\">Application for Vendor Direct Deposit Banking Form<\/a><\/li>\n\n\n\n<li>A void cheque or bank letter<\/li>\n\n\n\n<li>The invoice to be paid<\/li>\n<\/ul>\n\n\n\n<p>Please advise vendors of the request for direct deposit in advance. <strong><em>Submitting an invoice for a vendor who has not been set up for direct deposit, or submitting incomplete documentation will result in payment delays. <\/em><\/strong><\/p>\n<\/div><\/div>\n<\/div><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<div class=\"wp-block-group grey-bg-block px-5 m-0 has-white-background-color has-background\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\">\n<h2 class=\"wp-block-heading has-black-color has-text-color\">Include Key Invoice Details<\/h2>\n\n\n\n<div class=\"wp-block-columns learnmore-block is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-vertically-aligned-top is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:100%\"><div class=\"wp-block-image\">\n<figure class=\"alignleft size-full is-resized\"><img decoding=\"async\" src=\"https:\/\/www.yorku.ca\/procurement\/wp-content\/uploads\/sites\/9\/2020\/07\/Asterisk_sr_rgb_x2.png\" alt=\"\" class=\"wp-image-9000001351\" style=\"width:51px;height:51px\"\/><\/figure>\n<\/div>\n\n\n<p class=\"has-medium-font-size\"><strong><em>All applicable details below are required. Failure to include these details would delay processing of the invoice:<\/em><\/strong><\/p>\n<\/div>\n<\/div>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Invoice number and date<\/li>\n\n\n\n<li><strong>Vendor contact details<\/strong>\n<ul class=\"wp-block-list\">\n<li>Full vendor payment name and remit address<\/li>\n\n\n\n<li>Vendor phone number and email address<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>\"Bill To\" contact details<\/strong>\n<ul class=\"wp-block-list\">\n<li>Payable to: 快播视频<\/li>\n\n\n\n<li>The full name and York email address of purchaser<\/li>\n\n\n\n<li>Name of the purchaser's York department<\/li>\n\n\n\n<li>快播视频 address<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>York purchase order number<\/strong> (if applicable)<\/li>\n\n\n\n<li><strong>Brief description of goods and services<\/strong><\/li>\n\n\n\n<li><strong>HST registration number<\/strong> (if registered to collect HST) - For small suppliers not required to register for HST, please include the phrase \"<em>Small supplier, HST not required<\/em>.\"<\/li>\n<\/ol>\n\n\n\n<p>Please see the <a href=\"https:\/\/www.yorku.ca\/procurement\/wp-content\/uploads\/sites\/305\/2022\/08\/Sample-Invoice-with-Required-Information.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Sample Invoice with Required Information<\/a> (PDF) for more details. Please note, this is a sample only. <\/p>\n\n\n\n<p><em>Additionally, we ask that vendors provide any other relevant information standard on invoices that we have not specified in this list (e.g. cost of goods\/services, any discounts, shipping, dates of invoices, etc.) For PO invoices this information should conform to the lines on the PO.<\/em> <\/p>\n\n\n\n<p>A <a href=\"https:\/\/www.yorku.ca\/procurement\/wp-content\/uploads\/sites\/305\/2022\/11\/Purchaser-and-Vendor-Checklist-Nov22.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">purchaser and vendor checklist<\/a> (PDF) is available to print for future reference.<\/p>\n<\/div><\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>To enable faster payment of vendor invoices, please adhere to the following: Note to York Employees: Please provide this information to vendors at the time of purchase. Send Invoices to Accounts Payable (AP) BY EMAIL Send all invoices as an attachment directly to Accounts Payable (vendorinvoices@yorku.ca) rather than to the purchaser; except for credit card [&hellip;]<\/p>\n","protected":false},"author":941,"featured_media":0,"parent":5333,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_kad_blocks_custom_css":"","_kad_blocks_head_custom_js":"","_kad_blocks_body_custom_js":"","_kad_blocks_footer_custom_js":"","footnotes":""},"tags":[59,173,22,174,25,24,23],"class_list":["post-7854","page","type-page","status-publish","hentry","tag-invoices","tag-keele","tag-procurement-operations","tag-purchaser","tag-purchasing","tag-university-services-centre","tag-usc"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Required Invoice Information | More Information about Purchasing<\/title>\n<meta name=\"description\" content=\"To more 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