{"id":215,"date":"2023-07-12T16:20:21","date_gmt":"2023-07-12T20:20:21","guid":{"rendered":"https:\/\/www.yorku.ca\/uit\/infosecdev\/?page_id=215"},"modified":"2025-10-08T09:52:18","modified_gmt":"2025-10-08T13:52:18","slug":"machform-usage-guideline","status":"publish","type":"page","link":"https:\/\/www.yorku.ca\/uit\/infosec\/machform-usage-guideline\/","title":{"rendered":"Machform Usage Guideline"},"content":{"rendered":"\n<div style=\"height:10px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>MachForm\u202fis\u202fan\u202fonline\u202fsystem\u202ffor\u202fcreating\u202ffillable forms\u202fand\u202fmanaging the\u202fdata\u202fyou\u202fcollect with\u202fthem.<\/p>\n\n\n\n<div style=\"height:10px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p><strong>What\u202fShould\u202fI\u202fDo\u202f(or\u202fNot\u202fDo) with\u202fMachForm?<\/strong><\/p>\n\n\n\n<div style=\"height:10px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>MachForm\u202fis\u202fwell-suited\u202ffor\u202fapplication\u202for\u202fregistration\u202fforms,\u202fcollecting data,\u202for\u202fconducting\u202fsimple\u202fsurveys such\u202fas\u202fa\u202fpoll.<\/p>\n\n\n\n<p><mark style=\"background-color:rgba(0, 0, 0, 0)\" class=\"has-inline-color has-vivid-red-color\">NOTE:<\/mark> For security purposes, CAPTCHA validation is required on all forms. Please ensure this setting is enabled. For further assistance, contact your IT support team.<\/p>\n\n\n\n<div style=\"height:10px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p><strong>Collecting Sensitive and Confidential Information<\/strong><\/p>\n\n\n\n<div style=\"height:10px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>Machform collected data is often sent over email which, by its nature, is not a confidential medium.<\/p>\n\n\n\n<p>You\u202fshould\u202fnot\u202fuse\u202fMachForm\u202ffor:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Processing payments.\u202fPlease\u202fcontact\u202fthe\u202fFinance\u202fDivision about\u202fpayment\u202fprocessing.<\/li>\n\n\n\n<li>Conducting\u202fcomplex\u202fsurveys\u202frequiring statistical\u202fanalysis. While\u202fthe\u202flatest\u202fversion\u202fof\u202fMachForm\u202fdoes\u202fhave\u202fsome\u202fsimple\u202freporting tools,\u202fa\u202fdedicated\u202fsurvey\u202ftool\u202fis\u202fmore\u202fappropriate\u202fto\u202fthis\u202ftask.<\/li>\n\n\n\n<li>Collecting any type of confidential or regulated data such as SIN numbers, credit card numbers, or any other data element that is categorized as Personally Identifiable Information (PII). For more information on the types of data classification, please read the Information Security Classification Standard at&nbsp;<a href=\"https:\/\/www.yorku.ca\/secretariat\/policies\/policies\/information-security-classification-standard\/\">https:\/\/www.yorku.ca\/secretariat\/policies\/policies\/information-security-classification-standard\/<\/a><\/li>\n<\/ul>\n\n\n\n<div style=\"height:10px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p><strong>How\u202fDo\u202fI\u202fGet\u202fAccess?<\/strong><\/p>\n\n\n\n<p>There\u202fis\u202fno\u202fone\u202fsingle\u202fMachForm\u202fsystem\u202fat\u202fYork\u202fUniversity.\u202fRather, there\u202fare\u202fmany installation of MachForm for different organizations within the University.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>If you\u202fare\u202faware\u202fof\u202fa\u202fMachForm\u202fadministrator for\u202fyour\u202forganization,\u202fsend\u202fthat person\u202fan\u202femail\u202fasking\u202ffor\u202faccess.<\/li>\n\n\n\n<li>If you\u202faren\u2019t\u202fsure if\u202fthere\u2019s\u202fa local system, send an email to askit@yorku.ca including your contact information and an outline of your needs.<\/li>\n<\/ul>\n\n\n\n<div style=\"height:10px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p><strong>How Do\u202fI\u202fGet\u202fSupport?\u202f<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>When you receive access to Machform, make note of who is responsible for administration of the Machform account that you are using. This is who you should contact if you have trouble accessing the system or need permissions changed for access to your forms.<\/li>\n\n\n\n<li>If you\u202fare\u202fthe\u202fperson\u202fwho\u202fadministers\u202fyour\u202fMachForm\u202fsystem,\u202fask\u202ffor\u202fhelp by sending\u202fan email\u202fto\u202faskit@yorku.ca.<\/li>\n<\/ul>\n\n\n\n<div style=\"height:10px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p><strong>How\u202fDo\u202fI\u202fLearn\u202fto\u202fUse\u202fMachForm?\u202f<\/strong><br><\/p>\n\n\n\n<p>Most\u202fpeople find\u202fMachForm\u202feasy\u202fto\u202fuse,\u202fand there\u2019s lots of online help available within the system. You can get started on your own or take advantage of one of these options offered by the Centre for Staff Development &amp; Technical Learning:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>MachForm\u202fEditing\u202fWorkshop:\u202fThis scheduled\u202fsession\u202fincludes slots\u202fof\u202fhands-on practice\u202fusing\u202fa\u202ftraining server\u202fand\/or\u202fyour\u202fown\u202fforms. Look for it at&nbsp;<a href=\"https:\/\/yulearn.yorku.ca\/\">https:\/\/yulearn.yorku.ca\/<\/a><\/li>\n\n\n\n<li>Self-¿ì²¥ÊÓƵ Learning\u202fPackage:\u202fGo\u202fto &nbsp;<a href=\"https:\/\/yulearn.yorku.ca\/local\/yulearn\/learning_opportunity.php?id=24\">https:\/\/yulearn.yorku.ca\/local\/yulearn\/learning_opportunity.php?id=24<\/a>\u202fto\u202fretrieve\u202fself-study materials.<\/li>\n\n\n\n<li>Online documentation: Visit&nbsp;<a href=\"https:\/\/docs.machform.com\/help\">https:\/\/docs.machform.com\/help<\/a><\/li>\n<\/ol>\n","protected":false},"excerpt":{"rendered":"<p>MachForm\u202fis\u202fan\u202fonline\u202fsystem\u202ffor\u202fcreating\u202ffillable forms\u202fand\u202fmanaging the\u202fdata\u202fyou\u202fcollect with\u202fthem. What\u202fShould\u202fI\u202fDo\u202f(or\u202fNot\u202fDo) with\u202fMachForm? MachForm\u202fis\u202fwell-suited\u202ffor\u202fapplication\u202for\u202fregistration\u202fforms,\u202fcollecting data,\u202for\u202fconducting\u202fsimple\u202fsurveys such\u202fas\u202fa\u202fpoll. NOTE: For security purposes, CAPTCHA validation is required on all forms. Please ensure this setting is enabled. For further assistance, contact your IT support team. Collecting Sensitive and Confidential Information Machform collected data is often sent over email which, by its nature, is not a confidential [&hellip;]<\/p>\n","protected":false},"author":1984,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_kad_blocks_custom_css":"","_kad_blocks_head_custom_js":"","_kad_blocks_body_custom_js":"","_kad_blocks_footer_custom_js":"","ngg_post_thumbnail":0,"footnotes":""},"tags":[],"class_list":["post-215","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Machform Usage Guideline - Information Security<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.yorku.ca\/uit\/infosec\/machform-usage-guideline\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Machform Usage Guideline - Information Security\" \/>\n<meta property=\"og:description\" content=\"MachForm\u202fis\u202fan\u202fonline\u202fsystem\u202ffor\u202fcreating\u202ffillable forms\u202fand\u202fmanaging the\u202fdata\u202fyou\u202fcollect with\u202fthem. 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