Microsoft 365 for Students

The Microsoft Office 365 Education suite is available to all active YorkU students. Collaborate effortlessly and keep your files secure. Log in through your browser below or follow the instructions for desktop and mobile installation>>

**Please note: You must log in with your PY@yorku.ca (not PY@my.yorku.ca) and Passport York password. If you have forgotten your password, click here to reset it >>

Draft, save, and share documents with built-in writing assistance and handy templates.

Design captivating presentations and collaborate in real-time from any device.

Capture, organize, and access your notes in one place.

Turn data into insights with spreadsheets.

Additional Apps included in your Microsoft 365 Educational Suite:

Save and share your files wherever you go.

Stay on top of emails, calendars, contacts, and to-do lists

**Please note that Outlook is ONLY for graduate students
For more information on Outlook, please visit the Email page

Bring everyone and everything together in one app, making it easy to stay organized and connected.

Easily capture the information you need with custom surveys, polls, and quizzes.

An easy-to-use video editor for your multimedia content. Capture, create and edit videos with professional-quality tools.

How do I access it?

Microsoft 365 has automatic access. Every user has access to the Microsoft 365 service by default- there is no need to request it.

**Please note: You must log in with your PY@yorku.ca (not PY@my.yorku.ca) and Passport York password.

1. Go to and if you're not already signed in, select Sign in. You will need to sign in using your Passport York credentials

2. From the home page select Install apps

3. Select Install Office to begin the installation.

4. Open the file from your downloads

5. If you see the User Account Control prompt that says, Do you want to allow this app to make changes to your device? select Yes.

1. Go to and if you're not already signed in, select Sign in. You will need to sign in using your Passport York credentials

2. From the home page select Install apps

3. Select Install Office to begin the installation.

4. Once the download has completed, open Finder, go to Downloads and double-click the Microsoft Office installer.pkg file (the name might vary slightly).

5. On the first installation screen, select Continue to begin the installation process.

6. Review the software license agreement, and then click Continue.

7. Select Agree to agree to the terms of the software license agreement.

8. Choose how you want to install Microsoft 365 and click Continue.

9. Review the disk space requirements or change your install location, and then click Install.

10. **Please note that if you want to install only specific Microsoft 365 apps and not the entire suite, click the Customize button and uncheck the programs you don't want.

Microsoft 365 can be downloaded on mobile platforms such as iOS and Android.

1. Go to

2. You will be directed to download Microsoft 365 from the Apple Store or Google Play Store respectively

User Guides:

This self-directed learning package includes recommended resources for developing your skills in Word, including:

Three self-study kits with user guides, quick reference cards and practice files that you can download and keep
Online courses from LinkedIn Learning
Recordings and handouts from virtual sessions conducted by Organizational Learning & People Excellence, HR
Support websites for quick help or in-depth learning

This self-directed learning package includes recommended resources for developing your skills in PowerPoint, including:

Two self-study kits with user guides, quick reference cards and practice files that you can download and keep
Online courses from LinkedIn Learning
Recordings and handouts from virtual sessions conducted by Organizational Learning & People Excellence, HR
Support websites for quick help or in-depth learning

This self-directed learning package includes recommended resources for developing your skills in OneNote, including:

A self-study kit with user guide, quick reference card and practice files that you can download and keep
Online courses from LinkedIn Learning
Recordings from virtual sessions conducted by Organizational Learning & People Excellence, HR
Support websites for quick help or in-depth learning

This self-directed learning package includes recommended resources for developing your skills in Excel, including:

Three self-study kits with user guides, quick reference cards and practice files that you can download and keep
Online courses from LinkedIn Learning
Recordings from virtual sessions conducted by Organizational Learning & People Excellence, HR
Support websites for quick help or in-depth learning

This self-directed learning package includes recommended resources for developing your skills in OneDrive, including:

A self-study kit with user guide, quick reference card and practice files that you can download and keep
Online courses from LinkedIn Learning
Recordings from virtual sessions conducted by Organizational Learning & People Excellence, HR
Support websites for quick help or in-depth learning

This self-directed learning package includes recommended resources for developing your skills in Teams, including:

A self-study kit with user guide, quick reference card and practice files that you can download and keep
Online courses from LinkedIn Learning
Recordings and handouts from virtual sessions conducted by Organizational Learning & People Excellence, HR
Support websites for quick help or in-depth learning

Frequently Asked Questions

All of your computing accounts, including Microsoft 365, expire (you won't have access) when you leave the university. Please read more about accounts lifecycles to learn about your expiring accounts>>

Beginning February 2025, student OneDrive capacity will be 50GB. Students will also have access to their Google Drive storage.

Microsoft 365 will work on any device or system running a current version of a supported browser (Chrome, Firefox, Internet Explorer, Edge). For a full list of supported browsers, .

Yes.

Teams is our recommended and supported instant messaging option.

Some personal devices were self-enrolled in �첥��Ƶ’s Microsoft device management (Microsoft Endpoint Management, or MEM) through normal sign-in actions over the years. This usually happened unintentionally during setup or the first time using Microsoft services. Here are some of the ways you could have self-registered in MEM:

When setting up a new Windows computer

When turning on a new Windows computer for the first time, you may have selected “Set up for work or school” and signed in with your Passport York credentials (username@yorku.ca).

When signing in to Microsoft apps for the first time

Signed in to a Microsoft app (Teams, Word, Excel, etc.) and selected �Ԩ��” when asked to sign in to all apps on the device, and then signed in with your Passport York credentials (username@yorku.ca)

When connecting your account in device settings

By going into Settings > Accounts > Access work or school > Connect and successfully signing in with your Passport York credentials, username@yorku.ca.

Installing and singing in to the Microsoft Company Portal app

By downloading and installing the Microsoft Company Portal from the Appstore and successfully signing in with your Passport York credentials (username@yorku.ca).

UIT doesn't manage personal device passwords or encryption keys. You are responsible for keeping copies of your own credentials and recovery keys.

Over the coming days, UIT will remove self-registered (non-York-owned) devices from Microsoft Endpoint Management (MEM) on the dates listed below.

What Won't Happen

Removing your devices from MEM:

Won't reset your device password
Won't erase personal files or data
Won't wipe or factory-reset your device
Won't change disk encryption or encryption keys
Won't remove access to Microsoft 365 apps (Outlook, Teams, OneDrive, Word, Excel, etc.)

What Will Happen

Date & Time	Device Type	What You May See	What You May Need to Do	*What Does Not* Change**
Mon, Feb 9, 10:00 a.m.	Personal macOS / iOS / iPadOS	Company Portal You can now uninstall this app. Your device is no longer managed by your company support. Access to company data, apps, and email might have been removed. Outlook Org Data Removal Your organization has removed its data associated with this app.	• Uninstall Microsoft Company Portal • Restart your device • If a sign-in issue occurs, you may need to uninstall and reinstall Microsoft 365 apps on your device	Personal files and device settings remain unchanged
Mon, Feb 9, 10:00 a.m.	Personal Android	Company Portal You can now uninstall this app. Your device is no longer managed by your company support. Access to company data, apps, and email might have been removed.	• Uninstall Microsoft Company Portal • Restart your device • If a sign-in issue occur, you may need to uninstall and reinstall Microsoft 365 apps on your device	Personal files and device settings remain unchanged
Tue, Feb 10, 10:00 a.m.	Personal Windows Device WITH a UIT-Prefix computer name	Signed out of Microsoft 365 apps after next reboot	Sign back in to your device with your biometrics (if previously enabled) or device password Re-authenticate to M365 apps on the next device reboot.	• Windows login remains the same • Biometric sign-in (PIN, fingerprint, face) continues if already set • Password login continues if biometrics were not set
Wed, Feb 11, 10:00 a.m.	Personal Windows Device WITHOUT a UIT-Prefix computer name	Signed out of Microsoft 365 apps after the next reboot	Sign back in to your device with your biometrics (if previously enabled) or device password Re-authenticate to M365 apps on the next device reboot.	• Windows login remains the same • Biometric sign-in (PIN, fingerprint, face) continues if already set • Password login continues if biometrics were not set
Thu, Feb 12, 10:00 a.m.	York-owned, non-AVD Windows devices	Nothing	Some users may need to: 1. Go into Settings>Accounts>Access work or school 2. Select Disconnect	Device remains York-owned and managed

If your Windows device is encrypted, you should save your BitLocker recovery key before any device management changes.

Open your web browser
In the address bar, go to:
Sign in with your Passport York account (username@yorku.ca)
Select Manage devices.
Find your device in the list and select it
Select View BitLocker keys
Select Show recovery key.
Copy BitLocker recovery key.
Save the key somewhere secure (for example, a password manager or written and stored safely).
Select Close.

If you are unsure about any of these steps, please do not proceed and contact your local IT team for help.

Step 1 – Create a local account with administrator privileges.

Open Settings > Accounts
Scroll down and click Other Users.

Click Add account

If you see a How will this person sign in window, select, I don't have this person's sign-in information.
- If you don't see this screen, continue to the next step.

On the Create account window, click Add a user without a Microsoft account

Add a personal user profile including a Username, Password and Recovery questions.

After the new account has been created, change the account type from Standard User to Administrator.
1. Locate your account under Accounts> Other Users
2. Click Change account type
3. Change Standard User to Administrator
4. Click OK

Verify that the account was successfully created as an administrator

Sign out of your current account

Step 2 – Back up your local data.

Ensure you back up and copy all necessary data to a secure external location, such as a USB flash drive or a University-supported storage platform like M365 OneDrive, Google Drive, or FAS.
- Contact your local IT if you require assistance with the data backup.
Proceeding with later steps may modify access to your device, especially if the local drive is encrypted.

Step 3 – Retrieve your BitLocker Recovery Key(s) in Microsoft Entra.

If your Windows device is encrypted, you should save your BitLocker recovery key before any device management changes.

Open your web browser and go to
Sign in with your Passport York account (username@yorku.ca)
Select Manage devices.

Find your device in the list and select it

Select View BitLocker keys

Select Show recovery key.

Copy BitLocker recovery key.

Save the key somewhere secure (for example, in a password manager or in accordance with information security standards).

Select Close.

If you have multiple devices or hard disks, you should save a copy for all of them.

Instructions also available on /uit/faculty-and-staff-services/microsoft-365-for-faculty-and-staff/ > How to find and save your BitLocker Recovery Key.

Step 4 – Decrypt the drive by turning OFF BitLocker.

Disable BitLocker encryption on the operating system drive. This step is crucial as your encryption key(s) in Microsoft Entra will be unavailable after the computer is disconnected.